SysGuard
Experience SysGuard
Workforce operations

One system.
From roster
to billing.

Plan the work, verify what happened, and turn approved hours into payroll and client billing — across the industries that run on shifts.

For businesses that send people to work shifts at client sites.

  1. Rostered
  2. Worked
  3. Verified
  4. Pay & billing ready
Built around your operation

Built for your industry.

Your words for your people, your sites and your credentials — in every screen, email and invoice.

  • Security
  • Construction
  • Labour Hire
  • Aged Care
  • NDIS
  • Childcare
  • Hospitality
  • Logistics
  • Cleaning
One operation

Two sides. One system.

Before and during the shift

Roster & Run

Plan the work, make sure the right people can do it, fill the gaps and get the shift done.

  1. Roster
  2. Rules
  3. Cover
  4. Site

Availability, credentials, exclusions, rest rules, open shifts, sign-on and evidence from the site.

AI understands “Dave can’t do tonight” — the rules decide who may take it.

After the shift

Verify & Bill

Read what came back, approve the actual hours, apply the right rates and prepare payroll and client billing.

  1. Timesheet
  2. Review
  3. Rates
  4. Pay & Billing

Timesheets read from photos and PDFs, matched against the roster, approved, priced, and turned into pay runs, invoices and reports.

AI reads the timesheet — a person approves the hours.

AI works across the operation

It reads what comes back, understands what you ask, and helps prepare the admin. The rules handle the checks. People approve what matters.

AI in SysGuard

AI that does the admin. People make the decisions.

It understands what you say, reads what comes back and answers what you ask. It never decides who works, what anyone is paid or what a client is billed.

  1. AI understands what you say about the roster

    Tell it what happened. It finds the shift.

    Type it or say it. The AI works out which shift you mean and shows you what it understood first. The rules check who may cover it — you choose who gets the offer.

    Roster · SaturdaySample
    Dave can’t make tonight at Riverside
    Understood as: Dave’s shift · Sat 18:00 → 02:00 · Riverside Centre
    Who can take it
    • Priya S.free · rested
    • Marco L.already on a shift at 18:00
    • Tom K.free · rested
    • Ana R.needs 10 h rest first
    • Leo W.free · rested
    5 checked · 3 can take it · 2 blocked by the rules — you choose.
  2. AI reads the timesheets that come back

    Send a photo of the sheet. It reads every line.

    Photos and PDFs — including handwriting — are read line by line and matched to the roster. Anything unclear is flagged for a person to check before it is paid or billed.

    Timesheets · Riverside CentreSample
    Photo from site · week of 21 Sept
    Tom K   1800–0200   8
    Sam L   1800–0200
    Priya S   2200–0600   8
    Read, line by line
    • Tom K.18:00 → 02:008.0 h
    • Sam L.18:00 → ?finish unclear — check
    • Priya S.22:00 → 06:008.0 h
    12 lines read · 11 ready · 1 for a person to check
  3. AI Reports — in your own words

    Ask for an operational report.

    Typed or spoken. The answer comes back as a table and a chart. Ask a follow-up, save the report, and schedule it to arrive every Monday.

    AI ReportsSample
    Which sites made the least margin last month?
    Understood as: margin % by site · last month · lowest first
    Margin, last month
    • Harbour Club14.8%
    • Riverside Centre19.6%
    • Northgate Plaza23.1%
    • Follow up: “compare with the month before”
    • Save it as “Monthly margin” · Excel and PDF
    • Send it every Monday morning
    From the same records as payroll and invoices — never a separate copy.
Pricing

Priced per company.
Not per person.

Put the whole team on it. Unlimited staff, sites and clients.

Essentials
Run the whole operation.

Roster to invoice: rules and cover, the worker app, rates, pay runs and invoicing.

ProMost complete
Let SysGuard do more of the work.

Everything in Essentials, plus AI, automated checks and integrations.

What each plan includes
Essentials
Roster
Rostering, eligibility checks, cover and open shifts.
Field
Worker app, sign-on, timesheets and client access.
Rates
Rates, weekends, public holidays and split shifts.
Money
Payroll-ready files, invoicing and accounting export.
Control
Permissions, branding and industry setup.
Pro
Read
AI timesheet reading.
Assist
Operational AI for reports, cover and incident preparation.
Verify
Sign-on evidence and automatic licence checks.
Connect
Xero and MYOB export today. Direct posting to the ledger — coming soon.
Setup
Migration assistance.

Moving from spreadsheets? We load your staff, sites and rates for you as part of setup.

Ready to see SysGuard with your own workflow?

Bring us one real workflow — your roster, a timesheet, your rates or your client billing — and we’ll show you how it would run through SysGuard.

Experience SysGuard
SysGuard — Rostering to billing software for shift work